Conference Registration Instructions
| Category | Author | Presenter | Delegate | Exhibitor | Invited Speaker |
|---|---|---|---|---|---|
| Standard | £200 | £180 | £150 | £300 | – |
| Early Bird | £180 | £150 | £150 | – | – |
| Student | £150 | £140 | £140 | – | – |
| Early Bird Student | £130 | £130 | £130 | – | – |
| Virtual Attendant | £120 | £120 | £120 | – | – |
| Early Bird Virtual Attendant | £100 | £100 | £100 | – | – |
Important Notes about the Conference Registration:
- All registrations made by 20th August 2025 will receive the early bird discount.
- The page limit for the AI-Scities 2025 Conference is 5 pages.
Any submission exceeding 5 pages in length will incur an overlength page charge of £30 per additional page. - An author who submits more than one paper will receive a 50 percent discount
on the standard author fee on each additional submission. - The AI-Scities 2025 conference accepts abstract submissions. If accepted,
the presenter will pay the Presenter’s registration fee, and the abstract will not be published.
Presenters interested in publishing their abstract must submit a full paper and
undergo full registration for publication. - The AI-Scities 2025 conference welcomes Delegates – those who attend the conference
for networking and listening only. This class of attendants will still complete the
registration form and pay the “Delegate” fee. - Exhibitors are individuals who attend the conference to advertise and demonstrate their products only.
This category of attendants does not present papers. - The AI-Scities 2025 conference will offer scholarships to support full paper registration ONLY for students from developing countries attending the AI-Scities 2025 conference. Non-student authors from developing countries ONLY will receive a scholarship depending on the circumstances of the author. Please contact ijedona@ieee.org for inquiries and support.
Payment Method
All payments for the conference registration should be made through credit card or bank transfer.
Note that all bank transfers will be subject to bank charges payable by the conference attendee.
Credit card payments from countries outside the UK may attract charges payable by the conference attendee.
All payments received for the AI-Scities 2025 conference will be confirmed via the email address provided by the conference participant during registration.
Please note that registration is considered completed and valid only when the full payment has been received into the bank account.
The late registration fee will be applied if the registration made with an advance rate is not fully paid before the deadline on 21 September 2025.
Page Limit
Each registration covers 5 pages. An additional page will incur a charge of £30 per page.
Refund Policy
The AI-Scities 2025 cannot refund or pay any compensation where an attendee is prevented from attending the conference due to circumstances that amount to a “personal reason,” such as travel difficulties, visa problems, health issues, or financial default.
Cancellation Policy
- 70% refund for cancellations received until 30 September 2025; an administrative fee of 30% registration fee will be applied.
- NO REFUNDS for cancellation on and after 30 September 2025.
- No REFUNDS to the authors/delegates who have already received the invitation letter of the AI-Scities 2025 conference.
- The Conference Organisers will not be held responsible for participants’ failure to attend the conference directly or indirectly occasioned by visa application denial, riots, diseases or any conditions beyond the control of the Conference Organisers. In such circumstances, any conference registration fee already paid cannot be refunded to the participants.